Receiving Purchase Orders with Real-Time Inventory Software & QuickBooks
Posted by Kevin Reynolds on May 15, 2013
Receiving purchase orders in QuickBooks is a fairly simple process. If your vendor information has already been entered, you simply select it from the dropdown menu. If you have previously generated a purchase order, it will show up under the clients name. You then confirm the receipt date and enter the totals. The final step would be to describe the items received and any related expenses.
While QuickBooks alone accomplishes the task of receiving purchase orders, there is some lag time between getting the actual items in and having them show up in your inventory. For the busy warehouse manager who has several items coming in each day, that lag time can add up.
Fortunately, there is real-time inventory software available that eliminates this problem. In addition to reducing the time it takes for inventory to show up in the system, a real-time inventory management system also reduces inventory errors by allowing you to integrate things like barcode scanning, multiple warehouse tracking, lot number tracking, and the ability to automatically generate build lists.
The best part is that many of these real-time software programs are integrated with QuickBooks, however, some programs are more integrated than others. So if you have been using QuickBooks to track your purchase orders for years and you don”t want the headache of trying to integrate a new system, you should find one that is fully integrated and works seamlessly with QuickBooks.
With a fully-integrated software system, your purchase orders can now be entered into QuickBooks in real time upon arrival. Even better, by choosing a real-time inventory system that is cloud based, you can access your purchase order information from anywhere with an Internet connection, and you also won”t have to worry about constantly updating your inventory software.